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ISW Exhibitor Rules & Regulations
WHEN: ,
WHERE: Century II Convention Center, Wichita, KS
TIMES: Thursday: Set-up 8:00 - 4:00, Opening 4:30 to 6:00
Friday: 8:00 - 5:00
Saturday: 8:00 - 12:00
COST: $275 for first booth ($300 after December 1), $150 for
each additional
SIZE: Exhibits limited to 180 booths.
KMEA: 15th largest MENC state membership,
GENERAL: Attended by 1200 members, 3000 students in more than
40 performing groups, 530 in State-Wide Honor Groups (Band,
Orchestra, Choir, Jazz), plus parents, sponsors, guests, spouses,
etc. for a total attendance of approximately 6000.
CONTACT: KMEA Exhibits Manager
Dates & Hours
— Set-up 8:00 a.m. to 4:00 p.m
— Exhibits open 4:30 p.m. to 6:00 p.m.
— 8:00 a.m. to 5:00 p.m.
— 8:00 a.m. to 12:00 noon
Exhibit Booths
Booths will be eight feet by ten feet with backgrounds eight
feet high. Side dividers will be 36 inches high. All drapery
is flameproof. Cost of each booth including a six-foot draped
table, one chair, and a sign will be $275 for the first booth
and $150 for each additional booth. Cost after December 1,
, will be $300 for
a single booth and $150 for each additional.
After February 1,
,
there will be no refunds for cancelled
space.
Installation & Dismantling
Installation begins Thursday, ,
no earlier than
8:00 a.m. and must be completed by 4:00 p.m. the same day.
The exhibitor agrees not to begin to dismantle the exhibit
earlier than 12:00 noon Saturday, . Any exhibitor
dismantling prior to this time will not be invited to participate
in the Workshop.
Liability & Insurance
The Kansas Music Educators Association, Century II, or any
officers or staff members will not be responsible for the
safety of any property of the exhibitor from theft, damage
by fire, accident, or any other cause, but all care will be
taken to protect exhibitors from such loss. Licensed security
people will be on duty during periods when the exhibits are
closed. No responsibility is assumed for goods delivered to
the exhibit area before the installation period or of unpacked
material left in the exhibition area after the closing hour
of the exhibit.
Fire Protection
Table decorations must be flameproof. Electrical wiring must
conform with National Electrical Code Safety Rules. Exits
and fire extinguisher equipment must not be obstructed. Exhibitors
must comply with all city fire regulations.
Solicitation
No firm or organization not assigned exhibit space will be
permitted to solicit business within the exhibit area.
Care of Building and Equipment
Nothing shall be posted on, tacked, nailed or attached to
wall, floors, column, or other parts of the building or furniture.
Regulations and Contract
These regulations become a part of the contract between the
exhibitor and the Kansas Music Educators Association. They
are for the best interests of the exhibitors. The management
asks the full cooperation of the exhibitors in the observance.
All points not covered are subject to the discretion of the
management.
Exhibit Hall Passageways
Exhibitors will not be allowed to place parts of their exhibit
into the passageways and obstruct movement of workshop participants
or block access to adjoining exhibits. Please purchase enough
exhibit space that you can adequately accommodate all of your
products within the confines of your exhibit area.
Century II Electrical Charge
If you will need electricity in your booth Century II will
charge you for the use of it. Their electricity form will
be sent to you by KMEA upon receipt of your contract and check.
Century II will bill you direct for electricity requested.....do
not send a check to KMEA for this.
Storage of Exhibit Materials
Exhibitors who need to ship in materials prior to the Workshop
and have them delivered to the Exhibition Hall will be served
by the Henry Helgerson Company. Information concerning
this storing procedure will be sent upon receipt of contract
and check.
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