Jean announced that she has formally invited Governor Kathleen Sebelieus to be the keynote speaker for the opening session of ISW 2008. She also invited the Governor to attend the President’s Concert Thursday evening. Jean noted she has been in contact with Elvira Voth, Arts In Prison Chorus director, making preparations for this landmark event.

ii. Kansas Arts Commission Grant

Jean announced that KMEA was again funded $8,088 from the Kansas Arts Commission Operations Grant. She also shared that the monies for the Infrastructure Support Grant are gone, and that only about 1/3 of the applications were funded this year.

iii. Other Announcements

Jean reminded everyone that any communication additions/changes regarding the Kansas Music Review (KMR) always needs to be submitted to Troy Johnson, Webmaster, Harold Popp, KMR Editor, and Robert E. Lee II, Advertising Chair.

IV. Reports

President, Jean Ney noted her report stands as written. Please read her complete report on page 18 of the Board Book found on the KMEA website.She noted it has been a very busy summer for all, sharing the many conventions the Executive Board has attended throughout the summer, including the Centennial Celebration Conference and the National Assembly held in Orlando.

President-Elect, Mike Quilling announced his report stands as written. Report on page 22. He announced all of the Co-Chairs for the 2009-2010 state groups have been filled. Mike shared with his peers how well Kansas is represented within MENC, beginning with the very well respected David Circle, MENC Immediate Past President. Kansas should be very proud of the outstanding leaders and executive director who attribute so much to how well organized KMEA functions.

Mike shared the list of performing groups has been chosen for the 2008 In-Service Workshop (ISW). He will be sending acceptance letters in the very near future. Mike reminded the board to encourage their constituents from their districts to continue to submit tapes for the 2009 ISW. Mike requested everyone to send Outstanding Administrator applications to him before December 1, 2007.

Vice-President, Rick Ives gave a brief verbal report of KMEA duties he has participated with the past two months. He spoke of the outstanding webinar he attended in Orlando given by Mike Huckabee.

Executive Director, John Taylor announced that his report stands as written. Please read his full report on page 28.Highlights as follows:

- Working on getting all the minutes on the website from past years.

- Shared the new format for the 2008 State Festival Ensembles concert, including how tickets will be sold and the different venues.

- Has reserved the Metropolitan Baptist Church for the State Festival Choir rehearsals and concert.

- Has also tentatively reserved the Garvey Building meeting rooms (old Holiday Inn). The events to be held in these rooms will be announced as soon as they are determined.

- Has contracted with Shhh Productions to record the concerts for the 2008 ISW.

b. District Presidents

Northeast District - Avian Bear gave a verbal report. She noted the NE Board met and problem solved regarding their new convention format.

Southeast District – Gary McCarty, President noted his report stands as written on pages 23-24. The Southeast District met in June to prepare for the December and January district mini-conventions. Gary shared the news of how Emporia is proposing to cut the City Band that has been in existence for over 65 years.

North Central District – Dennis Brooks stated his report stands as written on page 25. He shared the NC District High School live auditions will be held at Junction City High School this year. Dennis also announced his district has discussed adding an Outstanding Administrator Award this year.

South Central District – Scott Hay, SC President Elect represented Mike Connell in his absence.

Northwest District – Craig Manteuffel stated his report stands as written on page 26. The NW District Board met in July securing dates and facilities for the mini-conventions for their district. Clinicians for all the district groups have been secured.

Southwest District – Shawn Martin stated his report stands as submitted on page 27. The SW District Board met in July to finalize preparations for their mini-conventions.

CMENC President – Jessica Johnson handed out her board report at the meeting. Much of her summer has been finalizing plans for the K-COMTEP Workshop, which is scheduled for September 23-24, 2007 in Wichita.

Affiliates –

KASTA – Rebecca gave a brief review of the summer workshop, which was held, at Baker University. Three issues were brought up at their business meeting. 1) Funding for a retired string teacher outreach program sponsored by Larry Williams, 2) the future of “String Romp” which is held at Rock Springs, and 3) regarding a larger meeting room for KASTA at the KMEA ISW.

KBA – Marc Webster, President gave a verbal report of the KBA summer convention held in July. He briefly spoke of the two fabulous tuba gurus who taught everyone how to breathe better. The 2008 KBA summer convention will be held July 16-19, 2008.

KCDA – Johnny Matlock, President noted his report is on page 31. He announced 155 KCDA members attended their summer convention held in July.A highlight of their convention was the Friday night concert featuring the 2007 KCDA All-State Women’s Choir and the Kansas City Chorale who sang their hearts out for clinician Dr. Hilary Apfelstadt. He briefly spoke of the KCDA Statewide Treble Chorus, which will be celebrating its tenth year anniversary at the 2008 ISW. The clinician will be Janeal Krehbiel of the Lawrence Children’s Choir and the founder of the KCDA Children’s choir. The 2008 KCDA summer convention will be held July 10-12, 2008 in Topeka.

KIAJE – Lisa Hittle, President stated her report is on page 32 of the board book. She reported KIAE held a brief business meeting at the KBA convention this summer. They voted in approval to secure a booth at the 2008 ISW.Lisa announced Jeff Clayton would provide clinics at the 2008 ISW. Starkey Music will sponsor Jeff’s appearance. He will perform at the grand opening of the ISW exhibits.The 2008 State Festival Jazz group will rehearse in the Trail Rooms at the Hyatt.

Troy shared his latest project. He has begun to work on a State Festival Groups Management (SFGM) utility. SFGM will eventually be used to track all State Festival Groups directors, students, and auditions. He began to develop this module mid-July 2007 and will continue this endeavor through the 2007-08 school year.

Troy noted that clinic proposals will be generated digitally and will be available to be viewed at a later date on the KMEA website.

Mike Quilling shared the Recruiting and Retention committee met on Friday prior to the Open Discussion. This committee will be focusing on recruiting and retention on three different levels, including the Tri-M level.

Scott Hay moved that the KSHSAA representative from KMEA be the State President or his/her appointee. Shawn Martin seconded the motion.

John shared the mentoring chairs and some executive committee members met today earlier. He stated the general philosophy of KMEA is not to be a dues-based organization, but to survive from the various services we sell or provide. This year MENC chose not to raise their dues. State KMEA dues only contribute to 15% of our entire budget. John explained the history of how investments have been handled. John’s goal is to have $200,000 in reserves. We need enough money in the bank in the event the ISW is cancelled due to weather. Another goal is to have enough money in reserves to give research grants, larger scholarships, and grants for music educators to attend special events.

Dennis Brooks moved to accept the KMEA Financial Report for fiscal year 2006-2007 as presented by the KMEA Executive Director. Craig Manteuffel seconded the motion.

Jean noted that when you file your state taxes, you could take the difference between what you are paid by KMEA for mileage and what the state allows (47 cents per mile) and claim the difference on your taxes.

Avian Bear moved to increase the ISW registration fee by $5.00 per year to create a separate bank account to subsidize the President’s concert every other year. Shawn Martin seconded the motion.

John noted he preferred to only include the active members, excluding CMENC and Tri-M members in this increase. Rick moved to amend the motion. Gary McCarty seconded.

The amended motion was read by Avian, “I move to increase the ISW active member registration fee by $5.00 per year to create a separate bank account to subsidize the President’s concert every other year. Shawn seconded the motion.

1) Basketball issue. Randy reported he spoke with Reggie Romine regarding KMEA’s decision to not allow 2-6A basketball students to leave the ISW for sub-state basketball games, which are scheduled during the dates of ISW 2008. Randy noted Reggie understood, but stated many people would be disappointed. After a brief discussion, it was recommended to write a letter to Reggie Romine and Gary Musselman (KSHSAA) to clarify the matter, sharing this with all basketball coaches and administrators across the state.

2) Live audition date for 2009. The first Saturday in 2009 falls on January 3. The Executive Committee will make a decision regarding this situation.

3) Randy announced he has grammatically fine-tuned the State-Wide Festival Ensemble philosophy statement as approved during the June 2007 Board Meeting.

4) Rules and Regulations

Randy stated he has been preparing ideas to discuss with this committee, primarily the interpretation of the rules. Confusion exists when district requirements are different than state requirements, however, each district must maintain its autonomy. Discussion was held regarding incidents, which led to clarification, that District requirements couldn’t dictate state participation.

Craig moved that we adopt the changes to the Rules and Regulations for the State-Wide Festival Ensembles, to include grammatical corrections, proposed by the Festival Manager. Shawn seconded.

5) Randy was directed to look at Freshman participation in State-wide festival ensembles.

6) The Board discussed the terminology use of “All State Festival Ensemble” vs. “State-Wide Festival Ensemble”.

Motion carried.

Dennis Brooks moved to allow students who participate in their district’s honor choir be allowed to audition for state instrumental groups.

Jean commended Dennis for his leadership within his district.

Discussion was held to reword the original motion. Rick moved to amend the motion. Shawn seconded. Moved to amend. Further discussion was held.

Jean read the amended motion as rewritten by Avian; “I move that all students auditioning for a State-wide Festival KMEA Instrumental ensemble have their director present at the audition with them, allowing the director to be available to assist with the audition process, if needed. A $100 fine will be assessed to the home school if the director fails to attend”.

Some use email and postcards to reach those who are unable to attend. John stressed the need to include more strong leaders from the elementary level. In Missouri, they hold district meetings at their MMEA In-Service Workshop. John noted what an asset this is as all levels give reports to each other. It is an opportunity for their entire districts’ music teachers to meet together at one time.