KMEA · Board Meeting Minutes 2-22-07

AGENDA	DISCUSSION	FOLLOWUP
Call to Order	President Rick Ives called the Kansas Music Educators Association Inservice Workshop Board Meeting to order.
Approval of Minutes	Minutes from the July 29, 2006 board meeting were reviewed by all present. Johnny Matlock moved. Avian seconded the motion.	The minutes were approved.
Announcements/ Introductions	Class of 2007 Hall of Fame members: Robert E Lee and Jacquelyn Dillon-Krauss. Teacher of the Year: Marian Latimer Russ Pieken of Olathe East High School was selected for the 2007 Kennedy Center/National Symphony Orchestra Music Teacher Fellowship. The National Symphony Orchestra will be in Kansas this spring. John noted the KMEA Leadership Directory on pages 8-10 of the KMEA Board Book. Please make sure information is updated and correct. Please send new information and/or corrections to webmaster@ksmea.org. Please submit a picture.
REPORTS
Executive Committee	President Rick Ives, Board Book page 11. Report stands as written. Rick thanked everyone for supporting him in the transition back into the President’s role for the past few months and for the privilege of serving KMEA. President Elect Jean Ney, Board Book page 12. Report stands as written. Thanked Rick for his service in this organization. On Page 13 of the Board Book are notable dates for KMEA leadership for 2007. Strategic Planning Workshop – March 24, 2007, Friends University KMEA Board Meeting – June 8 & 9, 2007, Friends University KMEA Board Meeting – August 3 & 4, 2007, Friends University ISW Clinic Scheduling Session – October 20, 2007, Friends University KMEA Executive Director, John Taylor, Board Book page 24-25. Report stands as presented. He reported he sent the voting members of the Board an email about a dues increase. MENC will not be raising their portion of the dues to allow the states to increase their dues if needed. Even with this situation, John recommended no dues increase for KMEA in 2007-08. He stated he will be asking the KMEA Board to reconsider involvement in the Kansas PBS Broadcasts at the June Board Meeting. He would like the Board to again consider a Music Reading session policy for the ISW at the June Board Meeting. John publicly thanked the administrative staff of KMEA for their hard work.
KMEA District Presidents	Avian Bear, Northeast District, Board Book page 14. Report stands as written. Avian introduced Rachel Dirks as the President Elect for the Northeast district. Avian addressed the growth of students within their district. They see this as a good problem, and will be restructuring their district convention to handle the situation. Read her report for more detailed information. JoNell Delacour, Southeast District, Board Book pages 15-16. Report stands as written. Most district events were cancelled due to severe weather. Thanked KMEA for helping out with expenses due to having to cancel events. Gary McCarty was introduced as the President Elect for the Southeast District. Dennis Brooks, North Central District, Board Book page 17. Report stands as written. Dennis noted how outstanding their district’s conventions were and that the district is financially solvent. They were able to present a second scholarship to a student that will be pursuing a degree in music education. Dennis introduced Matt Bradford as President Elect for the NC District. Todd Hollis, South Central District, Board Book pages 18-19. Report stands as presented. Todd encouraged everyone to watch the upcoming statewide PBS Broadcast: Music for Life, which will air March 1^st. Congratulations to Marian Latimer from this district as she was chosen Teacher of the Year. Public Service Announcements (PSA’s) will again be aired in this area. He introduced Mike Connell as President Elect for the SC District. Rick thanked Todd for his service in the military. Johnny Matlock, Northwest District, Board Book page 20. Report stands as written. Johnny reported their mini conventions were outstanding. He shared the Northwest District was able to award three 500.00 scholarships to future music educators. Craig Manteuffel was introduced as the President Elect for the Northwest District. Shawn Martin, Southwest District, Board Book page 21. Report stands as written. He noted the outstanding clinicians for their mini conventions held this year. PSA’s will also begin to be aired in the southwest district area.
Kansas CMENC President	Nathan Dame, Board Book pages 22-23. Report stands as written. Nathan was please to report CMENC membership is over 400 strong. He acknowledged the board for all their support throughout this exciting year. Thanked Dee Hansen, Denny Senseney, Cathy Mallett and John Huber for their mentoring and support in making this a great CMENC year.
KMEA Employed Staff	Harold Popp, KMR Editor, Board Book page 25. Report stands as written. Change in server March 15^th deadline. Harold reminded everyone to get corrections, i.e. new addresses, phone numbers, etc. to him as soon as possible for the side bars to be correct. All submissions should be in Word format, Times-Roman font at 12 points. He shared it is necessary to notify the MENC national office of address changes as he has nothing to do with address labels for the KMR. He encouraged all outgoing presidents to help the incoming district presidents. Will be sending a guide to help. Robert E. Lee, Advertising Manager, Board Book page 26. Report stands as printed. Website sidebar info by March 15. Robert shared an overview of Advertising in the first three issues of the Review for this school year. Randy Fillmore, Festival Ensembles Manager, Board Book pages 27-28. Report stands as written. Randy shared statistical data festival ensemble participation by district and classification. See the report for more detailed information. The tentative date for instrumental live auditions is Saturday, January 5, 2008 with the alternative date of Saturday, January 12, 2008. The board approved this date. Randy thanked the chairs for all their hard work. Kevin Findley, Local Arrangements Manager, Board Book page 29. Report stands as written. Kevin introduced his assistant, Steve Bixler who will again be helping with the move-in, setup, and tear down of all clinic rooms and performance areas. Everyone joined in thanking Kevin and Steve for all they do to make this convention a success. Michelle Postier, Registration Manager, Board Book page 30. Michelle reported the total number of pre-registrations. She noted the changes on how on-site registration will be handled. Troy Johnson, Webmaster, Board Book pages 31-34. Report stands as written. Troy explained the challenge of changing to a different web service including the change in the server language support. He is still migrating files to the new account. He noted that those with alias addresses might expect experience a shutdown for a couple weeks during this transition. Shared new email accounts. He will share details as the come up. Don Corbett, Exhibits Manager. Don was not present as he was assisting set up in the Exhibition Hall. From his report John Taylor noted a decrease in number of exhibitors at this year’s ISW and how this affects the finances of KMEA. John thanked Don for the tremendous hours he puts in securing exhibitors for KMEA conventions.
Advisory Chairs	Robert E. Lee, Advocacy, Board Book pages 45-46. Report stands as written. Robert encouraged all to tune in to the Statewide PBS Broadcast: Music for Life on March 1^st, from 7:30 – 8:30 PM. He shared Mid America Nazarene University will also be performing on the broadcast. This event is a stand alone music education program this year – not a pledge event. KMEA has invested $5000 in this project. Robert encouraged all to attend “Arts Day at the Capitol”, which is hosted by the “Kansas Citizens for the Arts” on March 8, 2007. He shared the agenda for this event. Please read Robert’s report to view the Advocacy websites.
Advisory Chairs (continued)	Catherine Mallett and John Huber, CMENC Advisors, Board Book page 47. Catherine publicly thanked Nathan Dame for tremendous job he did as President for CMENC. Catherine noted a survey has been created regarding Kansas music standards. She brought packets of surveys and encouraged the KMEA Board to help distribute surveys to gather a good amount of data to access. Gary Gackstatter, Composition Competition Chairman – not present – no report submitted. Dana Hamant, Festival Chairman, Board Book page 48. Report stands as written. Dana shared what the committee is addressing this spring. See report for detailed information. Toni Libhart, Historian, Board Book page 49. Not present. Thirteen new biographies have been added to the KMEA Retired Member Notebook to be displayed at KMEA along with the Hall of Fame. Joyce Huser, KSDE Consultant, Board Book pages 72-86. Not present due to family illness. Reggie Romaine, KSHSAA Consultant, Board Book page 50. Reggie expressed his appreciation with the KSHSAA partnership with KMEA. He asked if anyone had an interest in hosting regional and state events. 2007 is the first year to implement the new State Large Group rubric adjudication forms. See his report to view for more detailed information on how statistics will be compiled. This year KSHSAA increased adjudicator fees and mileage without increase of entry fees. Marylyn Bell / Holly Taylor, Mentoring, Board Book pages 51-52. Marylyn thanked Holly for her tremendous help. She noted everyone needs to continue to help identifying first year teachers. Rick thanked Marylyn for all the work she has put into this committee as she is stepping down from this project at the close of this school year. The list of mentor chairs is on page 52 of the Board Book. Don Buhler, Membership, no report in Board Book. Don was unable to attend meeting. Pam Smith-Kelly, Middle Level Chair, Board Book pages 53-54. Thanked the board for the support given to middle level events. There are 33 different clinics associated with middle level, and two choir concerts scheduled at this year’s ISW. The 2007 Middle Level Honor Choir will be conducted by Heather Eyerly and 2007 KCDA Treble Honor Choir will be conducted by Donna Thomasson. Rebecca Tincknell, MIOSM, Board Book pages 55-56. Report stands as written. The theme for this year is “Music Touches Lives”. Rebecca has been asked to serve on a MENC MIOSM taskforce. The purpose of this Task Force is to examine the MENC’s Music In Our Schools Month and the World’s Largest Concert. She asked for input from all in this project. Ron Chronister explained only 12 MENC members across the US was chosen for this task force and thanked Rebecca on a great job. Rebecca read a proclamation approved by Governor Kathleen Sebelius proclaiming March as Music in our Schools Month. Chris Johnson, Research, Board Book page 57. Report stands as written. Due to another obligation he was not in attendance.
	Ken Shaheen, Retirement, Board Book page 58. Report stands as written. Ken noted the membership of retired music educators who pay dues to MENC has increased to 150 from approximately 130 last year. He reported on the project of the biographical directory of retired music educators. Mike Quilling, Small Schools Consultant, Board Book page 59. See report. Mike shared issues directors have raised concerning small schools, i.e. both instrumental and vocal classes being offered the same class period, allowing time in the schedule for “required” elective: offerings in math and reading. See his report for more details. Jana Fallin, Society for General Music, Board Book page 60. Report stands as written. Jana announced Music Memory will be held April 26 at McCain Auditorium at KSU. Music Memory is a program for instruction in music listening including student contests. Terry Barham, SMTE Representative, Board Book page 61. Report stands as written. Terry addressed some of the concerns about assessment and licensure. Please read his report in full for more information. Gae Phillips and Don Wooge, Tri M Honor Society, Board Book page 62. Neither was present.
Festival Chairs	Craig Gray, Festival Band Chair, Board Book page 35-38. Report stands as presented. The 2007 Festival Band will be under the direction of Dr. Jack Stamp. He thanked Craig Miller for his help and wished him well as the next Festival Band Chair. Keith Woolery, Festival Jazz Chair, Board Book. Keith distributed his report in person. Report stands as written. Keith reported this year’s clinician is Dr. Willie Hill. He is currently the Director of the Fine Arts Center at the University of Massachusetts, Amhurst, and a professor in Music Education. He welcomed Bill Thomas as the next Festival Jazz Chair. Keith noted in the increase in the number of students auditioning. Marcus Dowty, Festival Orchestra Chair, Board Book page 41. Report stands as written. Maestro Margery Deutsch, from the University of Wisconsin in Milwaukee will direct the 2007 Festival Orchestra. He encouraged KMEA to review the online application process in an attempt to make it more user friendly. He introduced Jonathan Lane as the next Festival Orchestra Chair. Greg Bontrager, Festival Choir Chair, Board Book pages 39-40. Report stands as written. The 2007 Festival Choir will be directed by Jeffrey Redding from West Orange High School, Winter Garden, Florida. He introduced Dr. Cindy Shepard, from Olathe South High School as the next Festival Choir Chair. The 2008 State Festival Choir will be directed by Dr. Janet Galvan, Professor of Choral Studies, Ithaca College, New York. Martha Gabel, Elementary Chair, Board Book page 43-44. Report stands as written. Martha encouraged everyone to attend the many clinic sessions that are scheduled for this year’s in-service. Encouraged more teachers to submit audition tapes to perform at future ISW’s. The issue of children not able to leave schools and State Assessment tests was discussed. Martha introduced Julie Linville as the next Elementary Chair. Marlo Zumbrunn, Middle Level Choir Chair, Board Book page 42. Report stands as written. The 2007 clinician is Dr. Heather Eyerly, Assistant Professor of Choral Music Education and Choral Area coordinator at the Crane School of Music in Potsdam, New York. Thanks supporting the middle level events. Marlo introduced Lynn Unruh as the next Middle Level Chair. Rick thanked the chairs for accepting the responsibility on Dee’s behalf.
Affiliate Organizations	Rebecca Meis, KASTA President, Board Book page 65-67. Report stands as written. KASTA’s Summer Convention will be held at Baker University. Rebecca shared the KASTA board is working on reshaping their organization. Dana Hamant, KBA President, Board Book page 68. Report stands as written. The annual KBA convention will be held July 12-14, 2007 at the Wichita Marriott. Dana encouraged KMEA to contact Bob Morrison, an outstanding advocate for music, to present a clinic at a future ISW. Dana announced some of the clinicians for this summer’s convention. KBA is gathering data from a survey concerning the performance requirements of athletic bands in our different high schools. The inception of the 1-4A Band is a concern to KBA and would like to be involved in this addition. Brad Vogel, KCDA President, Board Book pages 63-64. The 2007 Summer Convention will take place July 12-14 at the Topeka Holidome. KBA is working to connect new teachers and experienced teachers to facilitate both success and longevity in the field of choral music. Randy Crow, KIAJE President, Board Book page 69. Stands as written. Steve Turre, trombone and conch shell performer in the Saturday Night Live Band will perform with PSU, present a clinic as well as appear at the grand opening of the exhibits and will be presenting a clinic Friday morning. Denny Senseney, KMMA Representative, Board Book page 70. Report stands as written. Working on the reading session policy. Also sponsoring a number of clinics at ISW. Trilla Lyeria, KMTA President, Board Book page 71. Report stands as written. Was not present for this meeting.
OLD BUSINESS
KMEA Dues	John Taylor explained dues structure with MENC. This particular year MENC will not be raising their portion of the dues for the express purpose of allowing the states to increase dues. As KMEA’s finance is based on service provided, we have not felt it necessary to raise dues for the past 10 years. Even though MENC is not raising dues – John recommends not raising state dues either. Better to allow our members a year when national dues were not raised. Todd Hollis moved to not raise state dues. Johnny Matlock seconded the motion. Motion passed.
District Boundaries	Due to student growth in the Northeast part of the state, this is a continued concern. At this time the board has not researched this matter fully to act on the subject. Tabled until June Board Meeting.
NEW BUSINESS
No Child Left Behind.	Avian expressed her concerns regarding the effect of NCLB on music programs. Many school, large and small, are removing students from music programs to “double up” on more math or more reading classes as a way to raise testing scores toward AYP. This is having a strong negative effect on music class enrollment and the education of the total child. KMEA might consider a statewide school recognition, possibly through an Honor Roll of some sort, for schools that value the whole child and strive to keep their music programs strong, while working toward AYP. Administrators reaching AYP know it is an honor for their school. We must remind them that reaching AYP at the expense of a well-rounded education should NOT be their goal. Rick directed Jean to research this as a Strategic Plan topic for the new KMEA leadership team. Let’s make Kansas a national leader.
REPORTS
CMENC Chapter Award	Nathan shared he would like to see a chapter of the year award be giving to an outstanding CMENC chapter each year. Nathan gave all the District Presidents and President Elects a draft of a document outlining the criteria to be considered for this award. He would like the KMEA board to discuss this at their June Board Meeting. OPEN
Adjournment	As there was no other issues brought before the Board at this time Avian moved to adjourn the KMEA Board Meeting. Nathan Dame seconded the motion. Rick adjourned the meeting.